2015 Phoenix, AZ Vendor/Sponsor Registration Page

Below you will find all of the information you will need to become a vendor/sponsor at The Phoenix GFAF Expo on January 17, 2015 at the Renaissance Glendale Hotel & Spa.

Cancellation Policy: No refunds will be issued.

Every vendor must have a Certificate of Liability Insurance naming Gluten Free Classes, LLC 900 Ogden Ave. #132, Downers Grove, IL 60515 as an additional insured for the dates of the Expo-no exceptions. FOR PHOENIX-you must also have the Renaissance Glendale Hotel & Spa 9495 W. Coyotes Boulevard, Glendale, AZ 85305 listed as an additional insured.  Please email this to michelle@glutenfreemg.com

Renaissance Glendale Hotel & Spa 9495 W. Coyotes Blvd. Glendale, AZ 85305
10am – 4pm – Open to the public
Move in: 3pm – 7pm, Friday the 16th and 7am-9am, Saturday the 17th
Booths must be set up by 9am for inspection and mandatory meeting.
Move out: 4pm – 6pm Saturday, the 17th

Expected Attendance: 3,000

Parking: Free

Hotel: A block of rooms has been reserved at the Renaissance Glendale Hotel & Spa.  Click HERE to make a reservation. Rooms must be booked no later than 12/19/14.

Click HERE for the 2015 Vendor Registration Form
Mail registration forms to 900 Ogden Avenue #132, Downers Grove, IL 60515
Fax registration forms to 847-994-1526
Email registration forms to michelle@glutenfreemg.com

Booth Selection: Please click HERE to choose your booth. Please keep in mind you have 72 hours to pay for your booth for it to be confirmed.

Name Badges: Deadline is 1/1/15. Generic badges will be printed if names are not received by this date. Please email requests to Michelle@glutenfreemg.com.

Health Department: Click HERE to download application.  All vendors sampling any “non-potentially hazardous”, meaning they don’t require temperature control and they are shelf-stable food, beverages, supplements and liquor must fill out the health department application and submit directly to Maricopa County at least 30 days before event.  (The key word here is “sampling”.  You are able to sample non-potentially hazardous foods without packaging. However, if you were just selling open product, then it would require a permit even if the food is non-potentially hazardous. So if someone were selling bowls of chips then it would require a permit. However, if they are just sampling the chips then they wouldn’t require a permit. As long as you are sampling just the chips and not adding anything to the chips like guacamole, dips, or sour cream, they should be able to be sampled without a permit.)  Please allow 7-10 days for processing. If you have an event within 10 days, please go in person to obtain your permit. Office hours for application submittal are Monday-Friday 8-4:30PM excluding holidays. Maricopa County Health Department  is located at 1001 N. Central Ave, Suite 300; Phoenix, AZ 85004. Fees are $85. Permit received late will be $135. Please call 602-506-6978 or Francisco at 602-506-1079 with any questions.  Every vendor with these products must have sneeze guards, hand washing stations, utensil washing stations, gloves, etc. If your product is factory sealed/pre-packaged then you do not need to file with the health dept. unless it is perishable such as ice cream. Phoenix requires a 5 gallon insulated container of hot water with a CONTINUOUS flow spigot for hand washing stations.  Here is an example of a 5 Gallon Insulated Cooler.  This will need to be modified to include a lever type spigot.  Here is an example of a Lever Type Spigot.  You are required by the health department to have this item in your booth.

Fire Extinguisher: All vendors cooking/heating must have a fire extinguisher.

Food Waiver: Click HERE to download form.  Every vendor with food, beverage & supplements, whether sampling to selling must fill out this form and email to Bill Hetu bill.hetu@jqh.com.

Liquor Vendors: This is in addition to the health department requirements and fee of $85. If the representative is from Arizona, they have already been certified to serve alcohol. He or she will need to have on their person their alcohol training card. TIPS, ServSafe Alcohol, BACE are just a few of the alcohol training programs. If the representative is from outside of Arizona and has one of the liquor training certifications, they too will need to have a training certification card on their person. If the representative doesn’t have alcohol training, then one of our bartenders needs to be in the booth pouring. That fee is $300.00.  Please contact Bill Hetu bill.hetu@jqh.com to make arrangements or for any questions and regarding the purchase of alcohol to be served.

Material Handling-Shipping/Receiving:  If you have not been contacted and given a password and log in, please email Rick Clower rick@advancedexposervices.com.  Once you have that click HERE for all material handling forms, additional booth equipment, optional carpet, refrigerator and freezer rental. There is no longer an onsite freezer truck.

Electric, Wifi & Ice:  Please click HERE to order.

Arizona Sales Tax– All new businesses must register HERE. Page 4 will help guide you in filing electronically after the event. Click HERE for a list of tax exempt items. Any questions please call the State of Arizona t 602-255-2060.

Whether your company is interested in mainstream gluten & allergen-free consumers, healthy gluten-free athletes or the autism community, The GFAF Expo is the event to attend to promote your company!

We will be in Arizona, California, Georgia, Illinois, New Jersey and Texas in 2015. Won’t you join us?

Force Majeure: Gluten Free Classes, LLC will not be liable for delay or failure of performance with respect to this event caused by an Act of God, action by any governmental or quasi-governmental entity, fire, flood, insurrection, riot, explosion, embargo, terrorist attacks, strikes, whether legal or illegal, labor or material shortage, transportation interruption of any kind, work slowdown, cancellation, abandonment, curtailment or rescheduling of the event as a sole and direct result of an outbreak of a communicable disease, or any condition beyond control of Gluten Free Classes, LLC (“Force Majeure Events”). In such event, Gluten Free Classes, LLC shall be entitled to retain such portion of the Contract Price as required to compensate Gluten Free Classes, LLC for expenses incurred up to the time of the Force Majeure Event.

We have a “No Solicitation Policy”. If you are solicited at the event by companies that are a nuisance to you, please let us know and we will ask them stop and/or leave the event.





Our Sponsors