2015 Dallas, TX Vendor/Sponsor Registration Page

Below you will find all of the information you will need to become a vendor/sponsor at The Dallas GFAF Expo on October 17 & 18, 2015 at the Dallas Market Hall.

Cancellation Policy: No refunds will be issued.

Every vendor must have a Certificate of Liability Insurance naming Gluten Free Classes, LLC 900 Ogden Ave. #132, Downers Grove, IL 60515 as an additional insured for the dates of the Expo-no exceptions.

Dallas Market Hall-2200 Stemmons Freeway, Dallas TX 75207 (Vendors load in door 4)  Click HERE for directions. Public entrance is off Market Center Blvd.
10am – 4pm – Open to the public
Move in: 3pm – 7pm, Friday 10/16/15 7am-9am, Saturday 10/17/15
Booths must be set up by 9am for inspection and mandatory meeting.
Move out: 4pm – 6pm Sunday 10/18/15

Expected Attendance: 3,000

Parking: Free

Hotel: There is not a hotel block for this location, but there are many hotels near the convention center. Candlewood Suites Dallas Market Center, Courtyard by Marriott Market Center, Crowne Plaza Dallas Market Center, Dallas Marriott Suites Market Center, Doubletree Hotel Dallas Market Center, Embassy Suites Dallas Market Center, Fairfield Inn & Suites Dallas Market Center, Hilton Anatole Hotel, Hilton Garden Inn -­Dallas Market Center, Holiday Inn Dallas Market Center, Holiday Inn Express & Suites Dallas Medical, Homewood Suites by Hilton Hotel, Renaissance Dallas Hotel, Residence Inn by Marriott Market Center

Click HERE for the 2015 Vendor Registration Form
Mail registration forms to 900 Ogden Avenue #132, Downers Grove, IL 60515
Fax registration forms to 847-994-1526
Email registration forms to michelle@glutenfreemg.com

Floor Plan/Booth Selection: Please click HERE to choose your booth, change your booth and view the floor plan. Your booth must be paid for within 72 hours to lock in your spot. We reserve the right to move any booths as needed.

Name Badges: Deadline is 10/2/15. Generic badges will be printed if names are not received by this date. Please email requests to Michelle@glutenfreemg.com.

Health Department: The health department fee for Dallas is $75.00. This is payable to Gluten Free Classes, LLC. You will need to mail your check with your application back to us.  The paperwork is a triplicate form and must stay intact.  Do not keep a copy for yourself.  The health department will give you your copy when they inspect your booth.  You will need to mail your application and any requirements (State Manufacturer’s License, etc.) back to us to submit to them.  They will not accept incomplete applications or applications directly from you.  We have to submit them all at once with one check.  (Please look for an email coming early September with further instructions.)  Any vendor sampling OPEN or PERISHABLE samples must go through the health dept. This included beer, wine, supplements, beverages, food. The only vendors exempt are those serving sealed packages by the manufacturer.  Click HERE for a copy of the general guidelines for the health department. All vendors with open food are required to bring their own hand washing station, utensil washing station and sneeze guards and fire extinguishers if cooking/heating. There is no deep frying allowed-electric and sterno only.  We do not sell hand washing station supplies.

Liquor License: In addition to the health department fee, liquor vendors must have a TABC card (be a certified TABC Attendant) as well as provide their own cups, ice, etc.  Liquor may be served on Saturday from 10-4 and on Sunday from 12-4 only.  You must also fill out the TABC Sampling Permission form and mail or fax the form back to Levy Restaurants.  Click HERE for form.

Shipping/Material Handling/Additional Booth Equipment:  If you have not been contacted and given a password and log in, please email Rick Clower rick@advancedexposervices.com. Once you have that click HERE for all material handling forms, additional booth equipment, optional carpet, refrigerator and freezer rental (please note deadlines to order). There is not an onsite freezer truck.

Electric Order Form: Click HERE to order electric.

Fire Extinguisher:  All vendors cooking or heating must have a fire extinguisher.

Wifi Order Form: Wifi is complimentary

Ice Order Form: 40lb bags of ice for $10.00. Ice must be ordered in advance by calling Jennifer Aswegan at 214-479-5493.

Sales Tax: Click HERE for sales tax forms. Click HERE to see taxable items.

Whether your company is interested in mainstream gluten & allergen-free consumers, healthy gluten-free athletes or the autism community, The GFAF Expo is the event to attend to promote your company!

We will be in Arizona, California, Georgia, Illinois, Massachusetts, New Jersey and Texas in 2015. Won’t you join us?

Force Majeure: Gluten Free Classes, LLC will not be liable for delay or failure of performance with respect to this event caused by an Act of God, action by any governmental or quasi-governmental entity, fire, flood, insurrection, riot, explosion, embargo, terrorist attacks, strikes, whether legal or illegal, labor or material shortage, transportation interruption of any kind, work slowdown, cancellation, abandonment, curtailment or rescheduling of the event as a sole and direct result of an outbreak of a communicable disease, or any condition beyond control of Gluten Free Classes, LLC (“Force Majeure Events”). In such event, Gluten Free Classes, LLC shall be entitled to retain such portion of the Contract Price as required to compensate Gluten Free Classes, LLC for expenses incurred up to the time of the Force Majeure Event.

We have a “No Solicitation Policy”. If you are solicited at the event by companies that are a nuisance to you, please let us know and we will ask them stop and/or leave the event.


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