2014 Phoenix, AZ Vendor/Sponsor Registration Page
Below you will find all of the information you will need to become a vendor/sponsor at The Phoenix GFAF Expo on February 22-23, 2014.
Cancellation Policy: A $100 processing fee will be charged for any cancellations. Cancellations received less than 8 weeks before the event, will not be refunded.
Every vendor must have a Certificate of Liability Insurance naming Gluten Free Classes, LLC 900 Ogden Ave. #132, Downers Grove, IL 60515 as an additional insured for the dates of the Expo-no exceptions!
Bring your camera and capture your booth and booth attendees. As we continue to grow, we cannot guarantee the GFAF Expo will be able to photograph all vendors.
We have a “No Solicitation Policy”. If you are solicited at the event by companies that are a nuisance to you, please let us know and we will ask them stop and/or leave the event.
Renaissance Glendale Hotel & Spa
February 22-23, 2014
9am – 3pm – Open to the public
Move in: 3pm – 7pm, Friday the 21th and 7am-8:30am, Saturday the 22th
Move out: 3pm – 5pm, Sunday, the 23h
PARKING– Is Free as long as you enter though the gates open to the garage. Vendors will need to move out of the load in area and park in the garage after they are done loading in. You can access the parking garage from the back of the hotel and the general public can access the garage just one street north of Maryland called Coyotes Blvd. This is at the south of the hotel. Take East Glendale Ave, to South 95th Ave, to East Maryland ave and take the turn into the back of the hotel. You you can load in through the media center doors… there is a large roll up door on the east side as well as some double doors you can load through…. there are also some on the west. There will be a security guard checking for badges so you will need to check at registration before entering. All vendors MUST enter at this entrance!
Otherwise there is a self park garage ($4 for first hour, $1 each additional hour ($10 max including overnight) as well as valet ($8 day or $15 overnight). Vendors will want to go to the South of the hotel. They will take East
Expected Attendance: 2,500
Name badge deadline is 2/3/14! Generic badges will be printed if names are not received by this date.
Temporary Food Permit Application-All vendors sampling or selling any OPEN food, beverages, supplements and liquor must fill out the health department application and submit directly to Maricopa County at least 30 days before event. Fees are $85. Permit received after 2/15 will be $$135. They will bill you directly for these fees. Any questions please call Francisco at 602-506-1079. Every vendor with these products must have sneeze guards, hand washing stations, utensil washing stations, gloves, etc. If your product is factory sealed/pre-packaged then you do not need to file with the health dept. unless it is perishable such as ice cream. Phoenix requires a 5 gallon insulated container of hot water with a CONTINUOUS spigot for hand washing stations!! YOU WILL NEED AN IGLOO TYPE COOLER FOR THIS. YOU can purchase a HW station from us by 2/7 for $40 or at the door for $55, but I cannot guarantee availability!
Liquor Vendors: In addition to the Health Dept. fee of $85, liquor vendors must purchase their product directly from the convention center as well as pay the fee for the licensed pourer. The fee is $100 per vendor per show. Total additional liquor vendor charges are $185 for the weekend. If interested or if you have any questions please contact Amy Eckenroth with the Convention Center to purchase your liquor and pay the pourer fee. firstname.lastname@example.org or 480-518-8005
Electric order form-please note Wifi is $125 a day per booth.
Shipping-Crown Exposition is the contractor for the expo. ABF Freight System, Inc. is the preferred shipping carrier for the expo. They are more cost effective than UPS/FED EX if you are shipping a pallet! Please read the following in regards to shipping for the Phoenix show.
- General Information Form
- Limits and Liabilities 1
- Limits and Liabilities 2
- Advance Payment Form
- Freight Services Form
- Refrigerated Freight Form & Refrigerated Freight Labels
- Frozen Freight Form & Frozen Freight Labels
- Additional booth equip
- Carpenter Labor Form
- Booth Cleaning Form
Ice Orders-Please click HERE for the credit card authorization form to order ice. Fax to Amy Eckenroth at (480) 518-8088 BEFORE the event with the number of bags and dates you will need ice. Ice is $20 per 10 lb. bucket.
Arizona Sales Tax– All new businesses must register here. Page 4 will help guide you in filing electronically after the event. Click here for a list of tax exempt items. Any questions please call the State of Arizona t 602-255-2060.
HOTEL-Renaissance Glendale Hotel and Spa-ROOM BLOCK-BOOK BEFORE 1/31/14!!
Transportation to & from the airport can be made by clicking on Zetian Limousine. Their rates are $54.00 per trip for a group of up to 3 passengers. Please contact Brian A. Frederick with any questions (623) 847-5466 or Brian@zetianlimo.com
Whether your company is interested in mainstream gluten & allergen-free consumers, healthy gluten-free athletes or the autism community, The GFAF Expo is the event to attend to promote your company!
We will be in California, Arizona, Illinois, Georgia, New Jersey, Massachusetts and Texas in 2014. Won’t you join us?