2014 Dallas, TX Vendor/Sponsor Registration Page

Below you will find all of the information you will need to become a vendor/sponsor at The Dallas GFAF Expo on November 15-16, 2014 at the Dallas Market Hall.

Cancellation Policy:  No refunds will be issued.

Force Majeure:  Gluten Free Classes, LLC will not be liable for delay or failure of performance with respect to this event caused by an Act of God, action by any governmental or quasi-governmental entity, fire, flood, insurrection, riot, explosion, embargo, terrorist attacks, strikes, whether legal or illegal, labor or material shortage, transportation interruption of any kind, work slowdown, cancellation, abandonment, curtailment or rescheduling of the event as a sole and direct result of an outbreak of a communicable disease, or any condition beyond control of Gluten Free Classes, LLC (“Force Majeure Events”).  In such event, Gluten Free Classes, LLC shall be entitled to retain such portion of the Contract Price as required to compensate Gluten Free Classes, LLC for expenses incurred up to the time of the Force Majeure Event.

Every vendor must have a Certificate of Liability Insurance naming Gluten Free Classes, LLC 900 Ogden Ave. #132, Downers Grove, IL 60515 as an additional insured for the dates of the Expo-no exceptions.

Bring your camera and capture your booth and booth attendees.  As we continue to grow, we cannot guarantee the GFAF Expo will be able to photograph all vendors.

We have a “No Solicitation Policy”.  If you are solicited at the event by companies that are a nuisance to you, please let us know and we will ask them stop and/or leave the event.

Logistics:  November 15-16, 2014
Dallas Market Hall 2200 Stemmens Freeway, Dallas TX 75207  Click HERE for directions.
9am – 3pm – Open to the public
Move in:  3pm – 7pm, Friday the 14th and 7am-8am, Saturday the 15th
Move out:  3pm – 5pm Sunday, the 16th
Expected Attendance:  4,000
Concessions open for beverages only from 9:00-2:30 pm

Parking: Free

Hotel:  There is not a hotel block for this location, but there are many hotels near the convention center.
Candlewood Suites Dallas Market Center, Courtyard by Marriott Market Center, Crowne Plaza Dallas Market Center, Dallas Marriott Suites Market Center, Doubletree Hotel Dallas Market Center, Embassy Suites Dallas Market Center, Fairfield Inn & Suites Dallas Market Center, Hilton Anatole Hotel, Hilton Garden Inn -­‐ Dallas Market Center, Holiday Inn Dallas Market Center, Holiday Inn Express & Suites Dallas Medical, Homewood Suites by Hilton Hotel, Renaissance Dallas Hotel, Residence Inn by Marriott Market Center

2014 Vendor Registration Form click HERE.

Mail your registration form to:   900 Ogden Ave #132, Downers Grove, IL  60515
Fax your registration form to: 847-994-1526
Email your registration form to:  Michelle@glutenfreemg.com

Booth Selection:  Please click HERE to choose your booth.  Please keep in mind you have 72 hours to pay for your booth for it to be confirmed.

Name Badges:  Deadline is 10/27/14.  Generic badges will be printed if names are not received by this date.  Please email requests to Michelle@glutenfreemg.com.

Health Department:  The health department fee for Dallas is $75.00.  This is payable to Gluten Free Classes, LLC either by check or credit card.  You will be invoiced for your booth/sponsorship as well as health dept. fee once your paperwork is received.  The triplicate form will be mail it to you.  The deadline for the health dept. is 10/1/14. You will need to mail your application and any requirements (State Manufacturer’s License) back to us to submit to them.  If you do not meet this deadline, the fee will be $175.  

Any vendor sampling OPEN or PERISHABLE samples must go through the health dept.  This included beer, wine, supplements, beverages, food.  The only vendors exempt are those serving sealed packages by the manufacturer.
Click HERE  for a copy of the general guidelines for the health department.  All vendors with open food are required to bring their own hand washing station, utensil washing station and sneeze guards and fire extinguishers if cooking/heating. There is no deep frying allowed-electric and sterno only.

Liquor Vendors:  There is a $300 bartender fee ($25 hr) for the required certified bartender in addition to the individual health dept. fee of $75.  You may share the bartender if all vendors are together in combined booth. Donna English from Levy Restaurants will be the contact at Market Hall for this and will be invoicing you. denglish@Levyrestaurants.com 214.760.2840

Fire Extinguisher:  All vendors cooking/heating must have a 40bc fire extinguisher.

Shipping/Receiving:  Click HERE for order form.  You can also find additional booth equipment including optional carpet, refrigerator and freezer rental. There is no longer an onsite freezer truck.

Electric: Click HERE for order form.  The most common item ordered is item 700001 and that is enough power to plug in a small tv, laptop, and some basic lights. The only needed forms back are E-3 and G2. With tax the total for item 700001 is $79.00 for the show.

Wifi:  Free

Ice:  40lb bags of ice for $10.00.  Ice must be ordered in advance by emailing Julio Franco at jfranco@Levyrestaurants.com

Sales Tax:  Click HERE  for sales tax forms.  Click HERE to see taxable items.

Whether your company is interested in mainstream gluten & allergen-free consumers, healthy gluten-free athletes or the autism community, The GFAF Expo is the event to attend to promote your company!

We will be in California, Arizona, Illinois, Georgia, Massachusetts, New Jersey and Texas in 2014. Won’t you join us?


Our Sponsors